Minutes Of Executive Committee Meeting
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MOM of extraordinary ISPNS EC meeting held on 12 Dec 2023 on google meet at 8pm
The following EC members attended the meeting:
- Dr B Indiradevi, President, ISPNS
- Dr Deepak Agrawal, Secretary, ISPNS
- Dr Rajeev Sharma, Treasurer, ISPNS
- Dr Ibrahim, EC Member
- Dr Kuntal Das, EC Member
- Dr Hitesh Gujjar, EC Member
- Dr Sumit Bansal, EC Member
- Dr Raja Tiwari, EC Member
- Dr Krishnan, EC Member
- Dr Anil Sharma (local organising secretary-ISPNS 2024), special invitee
1. Dr Deepak appraised the members that the scientific schedule drafted for the upcoming annual conference had various sessions and symposium named after senior neurosurgeons and plastic surgeons without EC concurrence and hence this was being put forward to EC for concurrence.
2. Also, Dr Sumit Sinha had proposed to honour Prof VS Mehta with lifetime achievement award during the conference and hence EC concurrence was required.
3. Thirdly, Prof AK Mahapatra had requested to have a oration named after him and sent a formal letter to this effect ( previously circulated to all EC members) and concurrence was required on this
4. The above matters was extensively discussed and the following points were unanimously finalised:
4.1 As the contenders for having symposium/ sessions and orations named after them are many, and to ensure transparency and objectivity, it was agreed that eligibility criteria should be drafted urgently for deciding who is eligible. Those qualifying will be vetted by EC and will require simple majority in EC for qualifying the same. Dr Rajeev will draft the criteria and circulate to all EC members within 48 hours so that decision on pending names can be taken within this month.
4.2 All contenders who clear point a above will be asked to deposit Rs 2 lakhs (one time symposia/session named after him/her), Rs 5 lakhs (life time symposium/or session named after him/her), or Rs 10 lakhs( oration named after him/her)
4.3 For named symposium/session, there will be a 5 minute introduction of the person and he/she will be invited to chair the session/symposium. Also, society will not bear travel/ other expenses for the named persons to attend the conference. However, local organisers are at liberty to host them if they want.
4.4 For oration(s), as there is no clarity in current constitution, rules will be drafted for expenses to be borne by society for invited faculty. This will be done before the annual conference so that they can be ratified in GBM.
4.5 The presidential oration will be renamed to honour any individual the elected president desires and this will be without any cost to society.
4.6 Dr Ak Banerjee oration has been going on without any financial gain to the society. As the orator has already been decided by local organising secretary for ISPNS 2024, it will be allowed this time. However, no further ‘AK Banerjee oration’ will be allowed till payment of Rs 10 lakhs is made to society account (by whoever is interested in continuing this oration)
4.7 It was also decided that the constitution should be amended to reflect the above decisions, and this will be bought to the GBM in the upcoming annual meeting for the same.
4.8 Prof VS Mehta was unanimously approved for life-time achievement award.
4.9 Prof AK Mahapatra’s proposal was unanimously approved for naming an oration/symposium after him, pending payment of the requisite charges.
5. Dr Rajeev (treasurer) apprised the members regarding applying for 80G exemption certificate. This was approved for urgent action.
The meeting came to an end with thanks to the all members for taking time out to attend the EC meeting
An online meeting on google meeting was held on 1 October 2023 at 11am.
The following members attended:
1. Dr Bhagavatula Indiradevi
2. Dr Hari Venkatramani
3. Dr Deepak Agrawal
4. Dr Rajeev Sharma
5. Dr Vivek Tondon
6. Dr Raja Tiwari
7. Dr Kuntal Kanti Das
8. Dr Krishnan
9. Dr Ibrahim
10. Dr Sumit Bansal
Special Invitee:
Dr Anil Sharma
1. Dr Deepak welcomed the members. The minutes of the previous EC meeting which was held on 30th April 2023 (available at https://ispns.in/minutes-of-ec-meeting/) were ratified.
2. Dr Rajeev appraised the members regarding the recently concluded pain workshop at AIIMS, New Delhi (https://painworkshop.ispns.in/). The event was a grand success, and it was decided that this workshop should be held regularly.
3. Dr Deepak also proposed to hold a workshop on ‘Neuromodulation in pain’ as it was an upcoming branch and many ISPNS members would benefit from such a workshop, It was unanimously agreed to hold the workshop in the last week of March/ first week of April 2024.
4. Dr Rajeev also presented the audited balance sheet of the year 2022-23 (https://ispns.in/finances/ ). As there was an income tax liability of more than 2 lakhs on a relatively small corpus, Dr Rajeev was advised to take opinion of another CA and find ways to have this reduced.
5. Dr Dattaraj discussed the issues faced in soliciting articles for JPNS. It was decided that Dr Datta will send emails to all EC members (as well as select ISPNS members of his choice) requesting for invited manuscripts on topics of mutual interest before 7th October 2023 with deadline of submission being 15th November. These articles will then be published as a ‘bumper’ issue (for the years 2022 & 2023) in Dec 2023 and print copies distributed in ISPNS 2024 at AIIMS Raipur.
6. All pending dues of JPNS to Thieme to be clearing immediately by Dr Rajeev after taking invoice from Dr Dattaraj. This will also reduce the tax liability on the society.
7. Dr Anil Sharma (Local organising secretary for ISPNS 2024 ) was then invited to join the meeting to put across the issues faced regarding the upcoming annual conference.
8. The issue of orations was discussed, and it was unanimously decided that in absence of corpus, no orations (except presidential oration) will be held in the annual conference of ISPNS. However, a special ‘BS Das Memorial lecture’ may be held this one time (in ISPNS 2024). The introducer and speaker for this lecture will be decided by Dr Anil in consultation with Dr Indira.
9. It was also reaffirmed that all EC members must pay registration fees for ISPNS annual conference and was decided that all invited faculty (domestic/ international) will have to register. Covering their expenses through sponsorship is left to the discretion of Dr Anil
10. It was also decided that the society will give have two awards during the ISPNS annual conference: Best Research paper Award ( 1st prize of Rs 10000 & 2nd prize of Rs 5000) & Best poster award (( 1st prize of Rs 5000 & 2nd prize of Rs 3000). Dr Indira also proposed criteria for the ‘best research paper’ award:
10.1 case reports etc will be taken as eposters .
10.2 Age limit should be 38 years/ 5 years from joining residency (whichever is earlier)
10.3 Research should not been published anywhere as yet , not presented in award category earlier either in ISPNS or elsewhere
10.4 If none of the entries meet the requirements, there will not be any research awards presented that year
11. Another award ‘Best published paper in JPNS’ was proposed by Dr Hari and agreed by all. This award will be given to the best published paper in JPNS in the year preceding the conference & will carry a certificate and cash prize of Rs 5000)
12. Awards such as ‘Best resident paper award’ are left to the local organising committees discretion.
13. Dr Anil also mentioned the issue of lack of international speakers for the conference. After discussion, it was decided that Dr Anil with coordinate with Dr Hari & Dr Indira to improve international participation in ISPNS 2024
14. Dr Indira mentioned that records are not available of members who register under ‘combo offer’. It was decided that Dr Anil will put in place a mechanism so that member form is filled on ISPNS website ( https://ispns.in/become-a-member/ ) up for each member booked into ‘combo offer’ and will give a detailed excel sheet of the same to Treasurer, ISPNS for reconciliation.
15. As just 3 months are left for the conference, It was decided that the scientific program may be decided in consultation with Dr Indira & Dr Deepak and finalised before the end of October 2023. It was also decided that a follow-up meeting will be held on the 1st Sunday of November 2023 to review the progress on issues related to the conference as well as JPNS.
16. Dr Raja Tiwari suggested that ISPNS should have social handle(s). This was agreed and Dr Raja was requested to take this responsibility. Dr Indira also suggested that the performance be reviewed in the ISPNS conference 2024 to ensure accountability. This was agreed by all
17. The meeting ended with thanks to all for taking time out and the valuable suggestions.
A online meeting was held on Google meet at 11 am. The following members attended:
1. Dr Indiradevi
2. Dr Hari Venketramani
3. Dr Deepak Agrawal
4. Dr krishnan
5. Dr Rajeev Sharma
6. Dr Sumit Bansal
The following issues were discussed, and decision taken:
(i) ISPNS 2024: Dr Indiradevi informed that AIIMS Raipur would be interested in hosting the conference in 2024 and she will revert within a week with the final decision.
(ii) Clashing of dates for various conferences: Dr Hari mentioned that workshops and conferences relevant to members of ISPNS and brachial society should be planned in such a way so that there is no clashing of dates. Dr Deepak proposed to make a google calendar and share with all EC members in which all relevant events can be filled to prevent any clash of dates. This was approved by all.
(iii) Pain & Peripheral Nerve Block Workshop: Dr Deepak informed that they are planning to hold this live operative workshop in AIIMS Delhi, tentatively in Sep 2023. The Ec approved holding the workshop.
(iv) Dr Deepak also suggested that cadaveric and live operative workshops should be a regular feature of the society and any interested member may request Secretary ISPNS by email to hold such workshop in their institution(s). After discussion in EC approval may be given.
(v) Accounts & Membership: Dr Rajeev presented the accounts of the society till date. He also mentioned that more than 70 new members had been added since the new team took and this was appreciated by the EC. The EC agreed that the current discounted rates should continue till ISPNS 2024 and further decision to be taken in GBM during that time.
(vi) It was also decided that a separate account will by the local organizing committee will be created for ISPNS 2024 (and all future annual conferences) and ISPNS account will not be used.
(vii) Journal (JPNS): Current issue of the journal have not come for more than one year. The EC felt that this should be expedited. Also, all members should proactively help in soliciting articles for the journal. It was also agreed that the journal should be in online only format to save cots. The issue of financing of the journal was also discussed and it was unanimously agreed that society should bear the costs associated with the journal provided adequate finances are available.
(viii) Member database. The available member database has some data missing. It was decided that Dr Rajeev will coordinate with Dr Ibrahim and Dr Sumit Bansal and have it updated ASAP. A whatsapp group has also been created to help members update their details
(ix) The new website of the society is www.ispns.in and there is facility for online application for membership with online payment gateway. All members are requested to use the new website and promote it amongst their colleagues and juniors to solicit new members.
Minutes of the 1st ISPNS EC meeting for the year 2022-2023 to be held on 2 October 2022 at 11 am virtually through google meet.
1. Introductions and welcoming of the new EC members
a. All EC members except Dr Hari (President elect) and Dr Sumit Sinha
(Immediate past secretary) were present in the EC meeting
2. Treasurers report for current fund utilization and status of bank account
a. Dr Rajeev Informed that audit of the year 2021-22 was in progress and he would give detailed report following the audit.
b. The current corpus is approx. Rs 6.8 lakhs, and it was agreed that of this amount, at least Rs 4 lakhs should be put in FD.
c. Dr Rajeev also informed that only 4 members had been added since the rates were revised
3. Membership drive and possible reversion of fees to improve membership
a. Dr Indiradevi proposed decreasing the membership rates to Rs 6000 (+GST) for life members and Rs 4500 (+ GST) for associate members to attract more members. All eligible associate members can become life members by paying the difference (Rs 1500). These was agreed by all.
b. It was also proposed to have a special membership drive by providing 25% discount to existing rates for a limited period. This was also agreed by all.
c. It was also agreed that every EC member will get at least 5 new members in this financial year.
4. New ISPNS website (ispns.in) and feedback of website
a. Dr Kuntal agreed to be webmaster for the website and coordinate with the EC members for the changes and updates
b. It was proposed to have an educational section with interesting cases being put up every month. Dr Kuntal would oversee this initiative.
c. It was also proposed to have a city wise member directory of accredited peripheral nerve surgeons on the society website for the general public. This was agreed to be all. Dr Deepak agreed to look into the feasibility of having this made live.
5. Starting of a BS Das oration and the modalities thereof
a. Dr Indiradevi proposed to have a BS Das oration as part of the ISPNS conference in memory of Dr BS Das and his contribution to peripheral nerve surgery.
b. The issue was extensively discussed and was agreed with the following conditions:
i. There is already a ‘AK Banerji’ oration existing in ISPNS and this will be the second oration.
ii. Majority of EC members agreed that Rs 15 Lakhs (inclusive of GST) should be corpus collected for the oration from the proposer.
iii. If proposed by anyone in future, subsequent (3 rd & 4 th ) orations will have a minimum mandatory requirement of Rs 30 Lakhs and Rs 60 lakhs respectively
6. Possibility of mid-term meeting of ISPNS
a. Dr Deepak pointed out that as per the constitution, society conference must be held yearly without fail. However, in the last EC meeting, it was decided that the conference will be held once in 2 years. This was never ratified in GBM. It was decided to have this decision ratified, and constitution amended.
b. It was also decided that there should be a mid-term meeting with cadaveric workshop in the year conference is not held. Dr Raja will plan for the first such meeting at AIIMS, New Delhi before March 23 and inform of the exact dates soon.
c. The bids for 2024 conference will be advertised soon so that venue can be finalized. All EC members to spread the word to have good response for the bids.
7. Editors report and issues related to article submission and funding of journal
a. Dr Datta had some audio issues during the call. He will present the editors report in the next meeting The meeting ended with thanks to the chair
Dr Deepak Agrawal
Secretary
MINUTES OF ISPNS EXECUTIVE COMMITTEE MEETING at 9 February, 2019, 2pm Board room 1, 1st floor, Hotel Green Park, Chennai.
The meeting was chaired by Dr K Sridhar, President of ISPNS.
Meeting was attended – –
Incoming President – Dr Ketan Desai
Secretary-Dr Sumit Sinha
Treasurer – Dr Sachin Borkar
Editor – Dr P S Bhandari
EC members– Dr Sanjay Maurya, Dr Rajeev Sharma, Dr Dattaraj Sawarkar, Dr Durga Kalki and a special invitee in Founder president -Prof A K Mahapatra.
Dr K Sridhar welcomed all the members for the meeting and opened the meeting to forum.
The following agenda were discussed
1) Treasurer report– Dr Sachin Borkar, Treasurer presented the Treasurer’s report for 1 April 2018 to 8 February, 2019. The audited account of the last financial year was submitted to EC. There were 3 new LIFE members added during this period which took the strength of the society to 175.
The society started with an account balance of 1,82,884 INR. Account balance after all the expenses including secretarial staff salaries, journal funding support, CA fees is presently 32,099 INR.
2) The EC discussed various ways by which the society corpus can be increased. Dr K Sridhar has informed EC that 38 new life members have been added during the current meeting, which will increase strength of the society to 213. This has raised Rs 154,000 (37 X 4000 + 1 X 6000) as life membership fees for the society, and this amount (Rs 154000) has been handed over to the Secretary by cheque. The applicable GST of Rs 27,720 will be paid by the Organizing committee to GST Council.
3) Dr K Sridhar, the organizing chairman of ISPNS 2019 has promised to submit the audited accounts of ISPNS 2019 within 3 months and promised to contribute the balance amount to ISPNS society after clearing the expenses and after the audit is over.
4) Organizing committee report- There were 162 registrations for ISPNS 2019 which was very well appreciated and the EC congratulated Dr K Sridhar and team for their hard work and sincere efforts for this successful meeting.
Six cases were successfully operated during the live workshop. The total number of lectures in the meeting were 58 (including 8 videos). There were a total of 40 invited speakers. A total of 10 CME credit hours have been allotted to this conference.
5) Prof Sumit Sinha, Secretary informed that the Spanish society of peripheral nerve surgery (Dr Alex Mozart) had approached ISPNS for reciprocal academic collaboration with their society in various annual meetings and academic activities. Similarly, collaboration with other foreign societies like European society, Pan Arab society, and WFNS-peripheral nerve section was discussed in EC. EC agreed unanimously that the reciprocal collaboration should be encouraged for growth of the society.
6) Editor report– Dr P S Bhandari presented the editor’s report for the JOURNAL OF PERIPHERAL NERVE SURGERY. Till now, two issues per year are planned to be published. However, due to financial crunch; only one issue could be published in 2018. Till now, the society was partially funding the journal publication. However, the EC has now decided that the editor should be primarily responsible for generating funds for biannual journal publication.
7) Nomination of Editor– Dr P S Bhandari’s term as editor has ended now. The EC thanked him for his sincere efforts in journal publication. EC unanimously nominated Prof Deepak Agrawal, Neurosurgery, AIIMS, New Delhi as EDITOR from now on. He has been entrusted with the responsibility to choose his editorial team.
8) Various EC members suggested ways to reduce expenses by making journal online without printing hard copies. However, this saving is very insignificant. So, EC agreed to continue to continue the current hard copy publication.
9) Nomination of president elect fty 2019-2020- The EC unanimously nominated Dr MUKUND THATTE, Mumbai as the PRESIDENT ELECT FOR 2019-20. He will take over as PRESIDENT from DR KETAN DESAI in 2020.
10) Venue of ISPNS 2020- The next ISPNS meeting will be held in Coimbatore on 21-23 february 2020 under the chairmanship of Dr Raja Sabapathy.
11) The 2021 meeting has been awarded to Deptt of Neurosurgery , AIIMS Bhubaneshwar. Dr Sumit Bansal, Assoc Prof Neurosurgery will be the org secretary under the chairmanship of Prof A K Mahaptra.
12) ISPNS fellowship– Dr Sumit Sinha informed about the funding by J & J for ISPNS fellowship in Peripheral nerve surgery. Dr Sumit Sinha has requested EC members if they wish to recruit fellows at their center, they can apply to ISPNS and after proper screening and approval by the scientific committee of ISPNS, they will be funded by ISPNS through the J&J grant; for a single fellow for a short-term fellowship of one month. The ISPNS will pay a stipend of 30,000 INR to the chosen fellow.
13) It has been decided by EC that now-onwards , Prof AK Banerjee oration and its financial commitments has to be borne by the organisers of the annual meeting .
14) EC unanimously decided that the life membership amount generated will be kept as a separate corpus of the society and will not be spent for managing day to day affairs of ISPNS.
15) The EC thanked Dr K Sridhar and his team, Dr Jayakumar, Dr Rohini, Dr. Ibrahim among others for an excellent 2019 meeting. Their efforts right from planning, registration and hospitality was well appreciated. They have raised the bar high for subsequent ISPNS meeting.
16) The meeting ended with thanks to the Chair.
Download | Minutes of ISPNS EC meeting